People - Expenses

Deskera People

Expenses, Claimed Easily

Managing expenses and claims has never been easier. For you or your organization, you can take a picture and submit the expense. Our intelligent algorithms and easy workflows make submitting, tracking and paying expenses a breeze.

Snap and Upload Your Expense

Are you tired of manually inputting all your claims data?. Well, no more, with just one Snap of the receipt, the details such as vendor, date, and price are automatically coded and queued into the claims request.

Whether you are on our mobile application or your computer, upload the image in your claim, and within seconds our proprietary software can glean the data from the receipts. You can also enter the expense details manually and save them when there is no image.

Get All Essential Details at a Glance on your Dashboard

Get your up-to-date and relevant data regarding all your expenses and requests all in one screen. The clean Dashboard depicts all the pertinent data like the recently processed claims and requests. It also illustrates the expense claim trend for specific periods like weekly, monthly, quarterly, and yearly in a graphical interface.

Get your insights into your expenses by viewing the breakdown of group claims and categories indicating their net spend and behaviors.

Deskera People enables you to assess from the Dashboard everything assigned to you as a manager and as an employee from the view of the pending claims for review and the status of your claims.

Quicken the Claims Request Process

Managing expenses and claims has never been faster. Record your expense from anywhere, anytime, and on multiple devices and upload the image to avoid manually entering the data.

Submit the claim from any of the multiple devices you have access to at that moment. Managers will never miss an expense request with notifications and a dashboard that shows a claim's status.

Simplify Approval Work-Flow

Deskera streamlines and simplifies how you approve your expense requests and get it done in no time.

Step 1: The employee submits a request, and the manager is instantly notified.

Step 2: Review and approve/reject expense requests with a single click right on your Dashboard while stating an appropriate reason for rejection. Step 3: The employee is notified immediately regarding the status of the request.

The entire approval workflow can be completed within minutes. A happy employee is one that isn't forgotten; a happy manager is one who spends less time on admin.

Create Teams To Track Your Expenses Better

Get insights into how much a department or specific groups spend by creating teams. To add a team, click on create-team and add all the employees you want in that team. That's basically it; you can now track the expenses and analyze the teams' trend right in your Dashboard.

Make Informed Decisions

Expenses can quickly grow out of control, but you don't want to put a stop to doing business. Deskera's expense system generates the reports and visualizations you need to analyze and make informed decisions on where you should manage expense costs.

All these reports are right in your Dashboard, making it easier to access and decide based on data.

Create Custom Categories

Deskera makes it easy to keep track of your spending by breaking down your business' expenses into categories. You can create a Custom category to organize expenses that are specific to your business' unique requirements.

Like food, travel, accommodation, to name a few, the categories help drilling down into understanding how your organization can better utilize their expense spending. Like all our reports, this can also be found on the Dashboard.

Seamless Integration with Deskera Applications

Manage all your expenses with our expense module as it is integrated with our accounting application Deskera Books. You can configure your expenses so that you don't need to manually enter your accounting application all the time, as Deskera will take care of the for you automatically.

Extraordinary Usability

Record your expense from anywhere, anytime, and on multiple devices.

An expense is something that can happen where you might not have access to a laptop or a desktop, so it's convenient to have a phone and record your expenses directly and forget about them.

It also makes it easy for the employee and the manager to request and approve, respectively, no matter where they are.

Simplified Roles & Privileges

A straightforward approval flow with distinct roles will help make the request and claims easy and quick. The employee and managers will have their own dashboards, letting them understand what they can and can't do instantly.

An employee will be able to submit a claim and view the status of all the submitted claims.

A manager who is assigned to the employee will have the employee's function as well as permissions to view, accept, and reject the claims assigned.

Expense On the Go

Use our intuitive mobile app that allows you to upload the receipts while you are away from the office. By taking a photo of the receipt, the information such as cost, vendor, and date is pulled and uploaded to the claims request.

The process is entirely automated, and you are ready to submit the claim to review.

Bringing Cutting Edge Technology To Scan Your Receipts

While you enjoy your coffee, we will scan the information from the receipt you had snapped without any more input necessary from you. The scanning process is multi-tiered and complex from the inside, although it looks simple from the outside.

Step 1: It uses Optical character recognition or OCR on receipt images to extract the text from the image. The angle of the shots and the clarity of the image will be analyzed to extract the right text and value.

Step 2: Our algorithms seek out the text to determine what text corresponds to the vendor name, amount, and date of the purchase.

Step 3: With the help of machine learning, the algorithms become better every day with images that are unclear or taken in awkward angles.

FAQs

How can I manually record an expense?

Yes, you can click on create expense and fill all the mandatory details and submit. It’s that simple!

Should an expense always have a receipt attached to it?

No, you can always add an expense without the receipt but we would recommend attaching a receipt as our proprietary software takes the hassle of filling the expense manually.

How do I modify a submitted expense?

You can modify a submitted expense if the approver did not take any action on that expense, otherwise you will be unable to edit the expense.

How do I delete an expense?

You can just go to the Expense Grid via the Dashboard and choose the specific expense and delete it. You can learn more at Deleting an Expense.